Privacy Policy for DJMS

Last Updated: September 2025 

Daniel James Management Services Ltd ("we", "our", "us") is committed to protecting your privacy and ensuring that your personal data is handled in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other relevant UK data protection laws. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or use our services.

1. Who We Are

DJMS is a UK-based construction consultancy providing project management, health and safety compliance, contract review, and commercial management services. If you have any questions about this Privacy Policy or your data, you can contact us at:

Email: Info@dj-ms.co.uk
Address: 37 Theaker Lane, Leeds, LS12 3LF

2. What Information We Collect

We may collect and process the following types of personal data:

a) Information You Provide Directly

• Name, job title, and organisation

• Contact details (email address, phone number, address)

• Enquiries or correspondence sent via our website, email, or phone

• Project details and related documentation

b) Information Collected Automatically

When you visit our website, we may collect:

• IP address and browser type

• Website usage data (pages visited, time on site)

• Cookies and tracking technologies (see Section 8)

3. How We Use Your Information

We use your personal data for the following purposes:

• To respond to enquiries and provide our services

• To manage client relationships and communications

• To send service updates, proposals, or contractual documents

• To comply with legal and regulatory obligations

• To improve our website and services

We will only use your data when we have a lawful basis, such as contract performance, legal obligation, legitimate interests, or your consent.

4. Sharing Your Information

We do not sell or share your personal data with third parties for marketing purposes. However, we may share data with:

• Professional advisors (lawyers, accountants)

• Service providers (IT, email hosting, website maintenance)

• Regulators or legal authorities where required by law

All third parties handling your data are required to respect confidentiality and comply with data protection laws.

5. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes we collected it for, including legal, accounting, or reporting requirements.

• Enquiries: up to 12 months

• Client records: up to 6 years after contract completion (for legal/accounting compliance)

6. How We Protect Your Data

We use appropriate technical and organisational measures to protect your data, including:

• Secure servers and encrypted storage

• Access controls and confidentiality agreements

• Regular data backups

7. Your Rights Under UK GDPR

You have the right to:

• Access your personal data

• Correct inaccurate information

• Request deletion of your data (where applicable)

• Object to processing based on legitimate interests

• Restrict processing in certain circumstances

• Data portability (request transfer to another provider)

To exercise your rights, contact us at [Insert Email].

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

8. Cookies and Website Tracking

Our website may use cookies to enhance user experience and analyse website performance. You can control or disable cookies through your browser settings. For more details, please refer to our separate Cookie Policy (if applicable).

9. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices of these third-party websites. We recommend reviewing their privacy policies separately.

10. Updates to This Privacy Policy

We may update this policy from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Us

For questions or data requests, please contact us at:

DJMS
Email: Info@dj-ms.co.uk
Address: 37 Theaker Lane, Leeds, LS12 3LF 

By using our website or services, you acknowledge that you have read and understood this Privacy Policy.